Scheme Overview

Clare County Council is seeking applications from all interested parties including Performing Artists (ensembles/bands or individuals), Promoters, Producers, Venues etc, who wish to receive support for outdoor performance events in County Clare from July 1st to September 30th 2021.

Clare County Council will provide support for people in the live performance industry to facilitate programming of outdoor live performances in summer 2021 animating local communities, subject to public health considerations. Performances can be recorded or streamed if health restrictions prevent live events or as Clare County Council deem to be appropriate.

All genres of performance (Music, Spectacle, Circus, Street Arts etc) are encouraged to apply to this scheme. Small scale solo performances and unplugged presentations through to amplified concerts will be considered. We welcome joint applications from producers and performing artists. Family or all-ages performance events are particularly welcome. The proposal may be for multiple or single events. All events must be either free of charge or have a nominal charge.

Specifically Clare County Council is seeking

Proposals to provide live outdoor music and / or family friendly entertainment throughout Ennis Town Centre
Proposals to provide live outdoor music and / or family friendly entertainment in Shannon Town Park
Proposals to provide live outdoor music and / or family friendly entertainment in a variety of locations throughout the county.

Clare County Council aims to have a balance of proposals throughout each Municipal District Area.

Clare County Council encourages the presentation of range of performance types and multiple genres with due regard to gender equality and diversity.

Performances can be recorded or streamed if health restrictions prevent live events or as deemed necessary or appropriate

Who is Eligible?

The scheme is open to promoters / producers / curators interested in providing a series of events or one off events at outdoor locations throughout the county to take place between July 1^st, 2021 and September 30^th, 2021 in County Clare.

If events are being planned for at outdoor attractions, hotels, restaurants, cafes, public houses or other tourism and hospitality business establishments commercial rates due in respect of premises have been paid for the period up to 31st December 2019 or a payment plan must be in place with Clare County Council.

All proposals should be compliant with Public regulations i.e. Planning Law, Fire Safety Requirements, Health & Safety Requirements and casual trading (if applicable). Written evidence should be supplied unless otherwise exempted.

All proposals must have evidence of adequate and comprehensive Public Liability insurance and should carry an indemnity to Clare County Council.

If applicants do not have this level of insurance they must submit a statement confirming that should they be awarded the contract, they are willing and able to raise insurance cover to these levels (in cases where the existing cover levels are lower) and that you will maintain these levels for the duration of the contract.

Clare County Council accepts no responsibility and concedes no liability in respect of any accident, injury, or damage to property or person however arising regarding any incident, occurrence or claim which may take place.

This funding support from Clare County Council and The Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media must be acknowledged in any publicity material produced regarding the Project, including the use of the Clare County Council and Visit Clare logos.

What items are considered eligible for the scheme?

Clare County Council will use the funding to assist producers, promoters and venues to provide support for people in the industry to facilitate programming of outdoor live performances in summer 2021 animating local communities subject to public health considerations.

Funding is available for

professional local performers, artists, and musicians wages and fees
technical crew wages and fees
production technical costs – set building / rehearsals
creative team fees
video streaming costs
technical equipment hire
management costs (incl. promoter/ producer fees)
venue costs (to include crew / overhead / payroll – for the duration of the production only)
health and safety / security
intellectual property costs
event insurance
marketing and promotion
hire and transport of musical instruments

Grant funding may only be used to support the delivery of programme of events outlined above. Grant funding cannot be used as top up or substitute funding for existing events. Venues or organisations currently in receipt of state funding are not eligible to apply.

Amount of Grant Available

There is no limit on the amount you can apply for but your proposal should be

adequately costed as per the eligible expenditure items for the scheme (outlined above)
indicate if box office / ticket sales will generate revenue
include an allocation for contingencies and
be cognisant that currently a maximum of 100 people may be in attendance (as per public health guidelines).

Budgets should be submitted on the excel sheet provided.

The Council may receive more applications than it can fund. This means that we may have to prioritise and assess the applications according to the detail in the applications submitted with due consideration being given to the geographic spread of the applications.

Privacy & Data Protection

Personal information collected by Clare County Council is done so for us to process your application. Legally we can process this information as it is necessary for us to comply with our statutory / legal obligations. The protection of your personal data is a key priority for the Council and your data will be processed in line with our privacy policy which is available.

Conditions of Grant Aid

Each successful applicant will be required to enter into a Memorandum of Understanding (with Clare County Council) outlining

The project proposal
Times, dates and venues
Undertaking to follow all local authority guidance in relation to the event
Undertake a risk assessment
Produce a Health and Safety Statement
Agree to participate in / be recorded on the understanding that Clare County Council has the right to use this footage and to share it with the Dept. of Tourism, Culture, Arts, Gaeltacht, Sport and Media, as requested.
Provide payment details, including tax details, to Clare County Council. Payments in excess of €10,000 will require a current tax clearance certificate. If promoters require Clare County Council to pay performers directly, bank payment details and tax details will be required for each musician. Payments will only be made after the successful completion of events.
Provide all necessary insurances to Clare County Council
Provide a feedback report (to be supplied by Clare County Council) prior to payment being made

Freedom of Information

Applicants should be aware that, under the Freedom of Information Act 2014, information provided by them in this Application may be liable to be disclosed. Applicants are asked to consider if any of the information provided by them in their Application should not be disclosed because of its confidentiality or commercial sensitivity. If Applicants consider that certain information is not to be disclosed because of its confidentiality or commercial sensitivity, Applicants must, when providing such information, clearly identify such information and specify the reasons for its confidentiality or commercial sensitivity. If Applicants do not identify information as confidential or commercial sensitive, it is liable to be released in response to a Freedom of Information request without further notice or consultation with the Applicant. Clare County Council will, where possible, consult with the Applicant about confidential or commercial sensitive information so identified before deciding on a request received under Freedom of Information.

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